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Potential Benefits of E-Verify for Employers

Streamlining hiring and safeguarding workplaces in the digital age

Blog Author - Keertana Anandraj
Keertana Anandraj
Jun 20, 20243 minutes
Blog Author - Keertana Anandraj
Keertana Anandraj

Keertana Anandraj is a part-time freelance writer and full-time sustainability analyst. Before Justworks, she began her freelance career writing for The Financial Diet and Career Contessa. She currently resides in New York City.

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In the fast-paced world of business, efficiency isn't just a buzzword; it's a necessity. One area where efficiency can make a significant impact is in the hiring process. Enter E-Verify, a digital tool that employers can use to verify the employment eligibility of their workers. 

Developed by the Department of Homeland Security in partnership with the Social Security Administration, E-Verify offers employers a streamlined process to confirm the employment eligibility of newly hired employees. The benefits of using E-Verify is something businesses striving to uphold legal standards while mitigating hiring risks may want to consider.

Keep reading as we dive into the potential benefits of E-Verify for employers, ranging from streamlined processes to enhanced workforce integrity.

Streamlined Employment Verification Process

Gone are the days of sifting through piles of paperwork to verify your employees' eligibility to work. With E-Verify, employers can automate this process, making it faster, easier, and more accurate than ever before.

E-Verify operates as an online system accessible to employers nationwide, allowing them to electronically confirm the work eligibility of newly hired employees. The process typically commences after a job offer is extended and accepted, wherein the employer collects Form I-9 information from the employee. Subsequently, this data is entered into the E-Verify system, which compares it against records maintained by the Department of Homeland Security and the Social Security Administration to confirm the employee's authorization to work in the United States. Upon verification, employers receive a confirmation of work eligibility, providing assurance that their new hire is legally authorized to work. This digital verification takes a matter of seconds and offers peace of mind that you're maintaining a legal workforce.

Efficiency and Accuracy

This streamlined process can not only save time for HR departments, but also reduce the likelihood of errors. Manual verification methods are prone to mistakes, which can lead to costly repercussions down the line. With E-Verify, employers can rely on  accurate results, helping them avoid potential legal headaches around employment verification concerns.

Speaking of legal headaches, compliance with employment eligibility laws is non-negotiable for employers. Failure to verify the eligibility of your workers can result in hefty fines and legal consequences. In some states, E-Verify is mandatory for certain employers. Even in states where it's not required, using E-Verify demonstrates a commitment to following the law regarding work authorization. 

Before using E-Verify to verify an employee's eligibility to work, employers must obtain the employee’s consent and provide proper notification. Employees have the right to know that their information will be used for employment verification purposes and understand the implications of the process. Moreover, E-Verify is designed to protect employee privacy by limiting access to authorized personnel and safeguarding data against unauthorized use.

Enhanced Workforce Integrity

Trust is the foundation of any successful business relationship, and that includes the relationship between employers and employees. By ensuring that all employees are legally authorized to work, E-Verify helps maintain the integrity of your workforce. 

Non-Discrimination and Fair Treatment

Employers must use E-Verify in a non-discriminatory manner and treat all employees equally, regardless of their national origin or citizenship status. Using E-Verify as a screening tool or targeting specific groups of employees based on their perceived immigration status can lead to allegations of discrimination and legal repercussions. It's essential to apply the verification process consistently and fairly to all employees.

Access to Government Contracts

For many businesses, securing government contracts can open up a world of opportunities for growth and expansion. However, eligibility for these contracts may hinge on compliance with various regulations, including employment eligibility verification.

Many federal, and some state and local contracts, require the use of E-Verify. If your company is interested in pursuing such opportunities, E-Verify enrollment is a crucial step and could open the door to a broader range of potential business ventures.

Enter Justworks

Navigating the intricacies of employment verification and compliance can be daunting, especially for small and medium-sized businesses. That's where a Professional Employer Organization (PEO) like Justworks PEO can make all the difference. 

By partnering with Justworks, employers can leverage their expertise and HR resources relevant to the employment verification process, mitigate legal risks, and enhance workforce integrity. This holistic approach to HR management allows employers to focus on what they do best—growing their business—while relying on the  Justworks’ expert HR support. Get started today.

This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.
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Written By
Blog Author - Keertana Anandraj
Keertana Anandraj
Jun 20, 20243 minutes

Keertana Anandraj is a part-time freelance writer and full-time sustainability analyst. Before Justworks, she began her freelance career writing for The Financial Diet and Career Contessa. She currently resides in New York City.

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